Council of the Corporation of
The Township of Billings
June 20, 2016
PRESENT: Mayor Austin Hunt, Councillors Sharon Alkenbrack, Barbara Erskine, Tom Imrie and Brian Parker.
Staff: Kathy McDonald, Clerk Treasurer and Rick Rusk, Public Works Superintendent
Media: Tom Sasvari
Members of the General Public
2016-167 Alkenbrack – Imrie
BE IT RESOLVED THAT this regular meeting of Council be opened with a quorum present a 7:30 p.m. with Mayor Austin Hunt presiding.
2016-168 Imrie – Alkenbrack
BE IT RESOLVED THAT the agenda for the June 20, 2016 regular meeting of Council be accepted as amended.
Added under 7. Old Business was a) Post Office Information
Mayor Hunt declared a Pecuniary interest in item 7.a) Post Office Information
2016-169 Parker – Alkenbrack
BE IT RESOLVED THAT council accepts the minutes of the June 7, 2016 regular meeting as presented.
Councillor Imrie reported on the June 16, 2016 Centennial Manor Board meeting that he attended.
Councillor Parker reported that the POA (Provincial Offences) meeting was again postponed. Mr. Parker voiced his concern regarding the Manitoulin OPP proposed amalgamation with Espanola OPP and that Manitoulin may lose the Staff Sergeant and administration staff to Espanola.
2016-170 Parker – Imrie
BE IT RESOLVED THAT Council requests that in the event the Manitoulin OPP Detachment is amalgamated with the Espanola Detachment, that the Detachment Commander and Administrative Staff remain on Manitoulin Island and that this resolution be forwarded to CPAC (Community Policing Advisory Committee) and the MMA (Manitoulin Municipal Association) for review.
Mayor Hunt declared a pecuniary interest in the next item, Canada Post information, and removed himself from the Chair and the meeting room.
Deputy Mayor Sharon Alkenbrack Chaired the following section of the meeting.
2016-171 Parker – Imrie
BE IT RESOLVED THAT Billings Township refer to the MMA (Manitoulin Municipal Association) the concerns regarding the purported change to the mail delivery services in Kagawong.
Mayor Hunt returned to the meeting and resumed Chairing the meeting.
2016-172 Imrie – Alkenbrack
BE IT RESOLVED THAT Council agrees to pay for Barb Erskine’s registration and expenses to attend the 2016 Risk Management Symposium of September 27 and 28, 2016.
2016-173 Imrie – Parker
BE IT RESOLVED THAT Council accepts, with regret, the resignation of Jill Ferguson, from the Recreation Committee and instructs the Clerk Treasurer/CAO to proceed with advertising for a new member. The advertisement is to be posted at the Post Office, Municipal Office and municipal website.
2016-174 Alkenbrack – Imrie
BE IT RESOLVED THAT Council instructs the Clerk Treasurer/CAO to proceed with Phase 1 funding applications for the Kagawong Waterfronts Project, Construction Phase 1.
2016-175 Imrie – Alkenbrack
WHEREAS, the issue of the ownership of Fraser Road, running through Lots 13, Concession 13, Lot 12 Concession 13 and Lot 13 Concession 12, has been an ongoing issue for years,
AND WHEREAS, the Township of Billings is of the opinion that it is a public “given’ road.
AND WHEREAS the issue of ownership needs to be resolved in the most cost effective expedient manner,
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to contact the Township Lawyer, Steven Watt, and advise him to commence the expropriation procedure immediately.
2016-176 Alkenbrack – Imrie
BE IT RESOLVED THAT Council authorizes the following accounts for payment:
General Accounts $78,018.62
and that the Mayor and Treasurer be authorized to sign cheques number 3836 to 3869 as described in the attached register.
2016-177 Imrie – Alkenbrack
BE IT RESOLVED THAT in accordance with Section 239 (1) b of the Municipal Act, 2001 S.O. Chapter 25, this Council proceed to a Closed Session at 8:15 p.m. in order to discuss a matter pertaining to Personal matters about an identifiable individual.
2016-178 Alkenbrack – Imrie
BE IT RESOLVED THAT Council accepts the Minutes of the June 7, 2016 in camera meeting minutes as presented.
2016-179 Imrie – Alkenbrack
BE IT RESOLVED THAT Council adjourns from this in camera meeting at 8:32 p.m. and resumes our regular meeting.
2016-180 Imrie – Alkenbrack
BE IT RESOLVED THAT By-law 2016-26, being a by-law to confirm the proceedings of Council be given first, second and third reading and enacted.
2016-181 Imrie – Alkenbrack
BE IT RESOLVED THAT Council adjourns from this regular meeting of Council and 8:34 until our next regular meeting of July 5, 2016 or Call of the Chair.
Austin Hunt, Mayor Kathy McDonald, Clerk Treasurer/CAO
These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.