Menu Close

January 5, 2016 Meeting Minutes

Council of the Corporation of
The Township of Billings
Regular Meeting
January 5, 2016

PRESENT: Mayor Austin Hunt, Councillors Sharon Alkenbrack, Barb Erskine, Brian Parker
REGRETS: Tom Imrie
Staff: Kathy McDonald, Clerk Treasurer and Rick Rusk, Public Works Superintendent
Media: Tom Sasvari and Sharon Jackson
Member of the General Public

2016-01 Alkenbrack – Erskine
BE IT RESOLVED THAT this regular meeting of the Council on the Corporation of the Township of Billings be opened with a quorum present at 7:30 p.m. with Mayor Austin Hunt presiding.

2016-02 Alkenbrack – Erskine
BE IT RESOLVED THAT the agenda for the January 5, 2016 regular meeting of Council be accepted as amended.

The agenda was amended to move item 8. c) a tax extension agreement to 12.a) in camera discussion.

2016-03 Alkenbrack – Erskine
BE IT RESOLVED THAT Council accepts the minutes of the December 21, 2015 regular meeting as presented.

Councillor Parker gave a report on the Dec 7, 2015 Provincial Offences meeting and the December 9, 2015 Community Policing Advisory meeting.
Mayor Hunt thanked Council for the party that was organized for his 90th birthday.

2016-04 Erskine – Alkenbrack
BE IT RESOLVED THAT Council accepts, with regret, the resignation of Stasia Carr from the Recreation Committee and instructs the Clerk Treasurer to advertise for a replacement on the township website and notices at the Municipal Office and Post Office.

2016-05 Erskine – Alkenbrack
BE IT RESOLVED THAT the August 15, 2016 Council meeting be cancelled due to insufficient quorum on that date.

2016-06 Alkenbrack –Erskine
BE IT RESOLVED THAT Council authorizes the following accounts for payment:
General Accounts $111,175.00
Water Capital Account $ 9,891.23
and that the Mayor and Treasurer be authorized to sign cheques number 3550 to 3572 and 104 to 105 as described in the attached register.

2016-07 Alkenbrack – Parker
BE IT RESOLVED THAT in accordance with Section 239. (1) of the Municipal Act, 2001 S.O. Chapter 25, this Council proceed to an in camera session at 7:39 p.m. in order to discuss a matter pertaining to an identifiable individual, including municipal or local Board.
2016-08 Parker – Alkenbrack
BE IT RESOLVED THAT Council adjourn from this in camera meeting at 9:11 p.m. and resume our regular meeting.

During the In Camera discussion the request for an extension under Section 378 (1) from an individual was discussed.
During the in camera session a personnel issue was discussed.

2016-09 Parker – Alkenbrack
BE IT RESOLVED THAT By-Law 2016-01, being a by-law to confirm the proceedings of Council be given first, second and third reading and enacted.

2016-10 Erskine – Alkenbrack
BE IT RESOLVED THAT Council adjourn from this regular meeting at 9:12 p.m. until our next regular meeting of January 18, 2016, or Call of the Chair.

__________________________ ____________________________
Austin Hunt, Mayor                              Kathy McDonald, Clerk Treasurer/CAO


These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.