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January 20, 2014 Meeting Minutes

Council of the Corporation of

The Township of Billings
Regular Council Meeting

January 20, 2014

PRESENT: Mayor Austin Hunt, Councillors Sandi Hurcomb, Tom Imrie, and Brian Parker

Staff: Kathy McDonald, Clerk Treasurer and Rick Rusk, Public Works Superintendent

MEDIA: Tom Sasvari, Sharon Jackson

Delegations: Merv Gilchrist, Fire Chief and Delegation regarding Kagawong Lake Launch Ramp at Concession 10

Members of the General Public

Regrets: Councillor Gerry Mack



2014-01 Hurcomb – Imrie

BE IT RESOLVED THAT this regular meeting of Council be opened at 7:30 p.m. with a quorum present with Mayor Hunt presiding in the Chair.



2014-02 Parker – Imrie

BE IT RESOLVED THAT Council accepts the minutes of the December 16, 2013 regular meeting as presented.



Merv Gilchrist, Fire Chief, gave a report on the 3rd and 4th quarter activities of the fire department.


Mr. Clifford made a presentation, representing many residents, both seasonal and year round, who felt that they would be affected negatively if a boat launch ramp was placed at the beach access at Concession 10.


Councillor Imrie reported on the January 6 Museum Board meeting.


Councillor Parker reported on the Provincial Offences (POA) meeting that he attended.


Councillor Hurcomb reported that the December 17, 2013 meeting of the Library Board did not have a quorum so no meeting was held.


Mayor Hunt advised Council that there was an MMA meeting on January 22 that he would not be able to attend. All other council members have prior commitments as well.


Mayor Hunt advised Council that he had received a letter from Canada Post stating that the Post Office was going to be closed on Saturdays.



2014-03 Imrie – Hurcomb

BE IT RESOLVED THAT Council direct the Clerk Treasurer to change meeting date of the calendar year of 2014 as per attached form.



2014-04 Imrie – Hurcomb

Whereas Waterfronts Improvement was the top priority of items identified by the community during the consultation phase for the Billings Township Sustainability Plan;

And Whereas Council has adopted the Sustainability Plan as the direction in which Council will proceed over the 5 year span of the Plan;

And Whereas, as a result of the recommendations in the Sustainability Plan, the Waterfronts Improvement Committee was formed composed of members of the Community and members of Council;

And Whereas this Committee has conducted a comprehensive review of options to achieve the objectives identified in the Sustainability Plan including Community Consultation;

BE IT THEREFORE RESOLVED THAT Council directs the Clerk Treasurer to submit the Stage 1 applications to FedNor and NOHFC in support of Phase One (Design and Consultation) of Part One (Waste Management System, Harbour Building and Marinas) of the Billings Waterfronts Improvement Project;

AND FURTHER that Billings Township contribution will not exceed 10% or $9,600.00 of the required funding.


2014-05 Parker – Imrie

BE IT RESOLVED THAT Billings Township will pay registration and expenses for Mayor Hunt to attend the Association of Municipalities of Ontario Meeting in London from August 17-20, the Federation of Northern Ontario Municipalities in Sault Ste Marie, May 7 to 9 and the North Channel Marine Tourism Council meeting April 11, 12.


2014-06 Imrie – Parker

BE IT RESOLVED THAT Council instruct the Clerk Treasurer to send a letter to Summit Telecom Services Inc. confirming municipal concurrence for the proposed telecommunication facility located at 1059 Concession 10 Road East, Township of Billings.


2014-07 Imrie – Parker

BE IT RESOLVED THAT Billings Township will donate $150 to the Manitoulin Amateur Radio Club to upgrade its repeater on McLean’s Mountain.


2014-08 Imrie – Parker

BE IT RESOLVED THAT Council agrees that the Municipality will pay the registration and expenses of the Clerk Treasurer to attend the AMCTO Winter Workshops for Elections Training (Feb. 5) and Financial Reporting in Municipalities (April 9,) both being held in North Bay.



2014-09 Imrie – Parker

BE IT RESOLVED THAT Council accepts the tender for the roof replacement on 15 Old Mill Rd, from Semple-Gooder Northern Limited in the amount of $58,414 plus hst.


2014-10 Imrie – Hurcomb

BE IT RESOLVED THAT Council agrees to pay the By-Law Enforcement Officer the amount of $55 towards half the cost of his professional membership.


2014-11 Parker – Imrie

BE IT RESOLVED THAT Council accepts the Study of the Water Treatment Plant, as prepared by J.L. Richards & Associates.


2014-12 Hurcomb – Imrie

BE IT RESOLVED THAT Council authorizes the following accounts for payment:

General Accounts $172,064.84

And that the Mayor and Treasurer be authorized to sign cheques number 1822 to 1886 as described in the attached register.


2014-13 Imrie – Parker

BE IT RESOLVED THAT Council will now go “in camera” at 9:22 p.m. to discuss matters pertaining to Section 239.(1) (a) and (b) of the Municipal Act, 2001, c.25. personel and municipal property.


2014-14 Imrie – Parker

BE IT RESOLVED THAT Council adjourn from this “in camera” session at 10:06 p.m. and resume our regular meeting.


2014-15 Imrie – Hurcomb

BE IT RESOLVED THAT Council agrees to enter into formal negotiations with Split Rail Manitoulin with the intention of establishing a mutually beneficial business relationship.


2014-16 Imrie – Parker

BE IT RESOLVED THAT By-Law 2014-01, being a by-law to confirm the proceedings of Council be given first, second and third reading and enacted.


2014-17 Imrie – Parker

BE IT RESOLVED THAT Council adjourns from this regular meeting of Council at 10:10 p.m. until our next regular meeting of February 4, 2014.


__________________________________ ______________________________

Austin Hunt, Mayor Kathy McDonald, Clerk Treasurer


These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.