Council of the Corporation of
The Township of Billings
February 7, 2017
PRESENT: Mayor Austin Hunt, Councillors Sharon Alkenbrack, Nora Bath-Haring, Barbara Erskine and Brian Parker
STAFF: Kathy McDonald, Clerk Treasurer/CAO and Floyd Becks, Public Works Superintendent
Media: Tom Sasvari
Member of the General Public
2017-020 Alkenbrack – Erskine
BE IT RESOLVED that this regular meeting of Council be opened with a quorum present at 7:30 p.m. with Mayor Hunt presiding.
2017-021 Erskine – Bath-Haring
BE IT RESOLVED that the agenda for the February 7, 2017 regular meeting of Council be accepted as amended.
The agenda was amended as follows:
Added under Old Business e) reschedule Embedded Energy Manager meeting
Added under New Business k) Association of Municipalities of Ontario Annual Conference.
Mayor Hunt declared a conflict of interest item 8. g) as he had an application for property severance.
Councillor Parker declared a conflict of interest in item 7. b) tax sale property.
2017-022 Erskine – Alkenbrack
BE IT RESOLVED that Council accepts the minutes of the January 16, 2017 regular meeting as presented.
2017-023 Erskine – Alkenbrack
BE IT RESOLVED that Council accepts the minutes of the January 18, 2017 meeting as presented.
2017-024 Alkenbrack – Erskine
BE IT RESOLVED that Council accepts the minutes of the January 19, 2017 meeting as presented.
Councillor Bath-Haring reported on the February 6, 2017 Museum Board meeting.
Councillor Parker attended the ROMA conference and reported on the delegation with Minister Bob Chiarelli, Minister of Infrastructure. The meeting was somewhat disheartening.
Councillor Erskine also reported on the ROMA Conference and the delegation with Minister Gravelle, Minister of Northern Development and Mines. The meeting was very positive.
Councillor Erskine reported on the Canada 150 Grant Committee with updates on the sculpture trail, Summerfest, plaques and kiosk.
Councillor Erskine reported on the Highlights of the ROMA Conference.
Councillor Alkenbrack reported on the January 17, 2017 Library Board meeting.
Mayor Hunt reported on his trip to ROMA, the vendors display, FONOM delegations, Hospitality Suites and the Ontario Foods booth.
2017-025 Bath-Haring – Erskine
BE IT RESOLVED that Committees that the Councillors are on are as follows:
Cemetery Board Nora Bath-Haring
Economic Development Committee Sharon Alkenbrack
Go Green Committee Barbara Erskine
Library Board Sharon Alkenbrack
Museum Committee Nora Bath-Haring, Aus Hunt
Park Centre Advisory Committee Sharon Alkenbrack
Recreation Committee Barbara Erskine
Joint Committees where Billings Has one seat, appointed by Council
Community Policing Brian Parker
Deer Management Advisory Brian Parker
Information Booth Nora Bath-Haring
Joint Buildings Systems Barbara Erskine
Manitoulin Municipal Association Austin Hunt, Brian Parker
Manitoulin Planning Board Austin Hunt
Provincial Offences Act Brian Parker
Councillor Parker declared a conflict of interest and did not take part in the discussion regarding resolution 2017-026.
2017-026 Bath-Haring – Erskine
BE IT RESOLVED that Council instructs the Clerk Treasurer to proceed with having the following properties transferred into the name of The Corporation of the Township of Billings: PIN 47119-0386 (LT) Pt Lot 27, Con 16, Billings, Being Part 1, 31R377 s/t debts in RM42852 and PIN 47119-0395 (LT) Pt Lot 27, Con 16, Billings being Pts 2-4 31R-377, s/t debts in RM42852, Township of Billings, Tax Roll No. 5121 000 007 12800 000
2017-027 Erskine – Alkenbrack
BE IT RESOLVED that By-law 2017-03, being a by-law to enter into a marketing licence agreement between the Township of Billings and Service Line Warranties of Canada Inc. be given first, second, third reading and enacted.
2017-028 Erskine – Alkenbrack
BE IT RESOLVED that Council approves the following sites for the sculptures providing that none of them interfere with any Manitoulin Streams projects planned along the river:
|Sandy Beach||Kathryn Corbiere (Great Lakes Trees)|
|Kagawong River Trail Down River of the Blue Pedestrian Bridge Crossing||Robert Cram Installation|
|Grassy area beside Chess set/Mudge Bay Mercantile||Quinn Smallboy (Drum rings)|
|Kagawong River Trail – near entrance to trail off of Henry Street behind Mudge Bay Mercanitle||KWEST (aka Matt McNaught)|
|Picnic area near entrance to Adventure Trail (ie entrance to lesser used side of river)||Hooman Medizadehjafari (Globe sculpture)|
|Lawn in front of Park Centre||Ted Fullerton (3 ascending figures)|
|Mudge Bay Public Beach||Community Designed – artist fabricated sculpture (Carved Granite Boulder)|
2017-029 Parker – Erskine
BE IT RESOLVED that By-law 2017-04, being a by-law to enter into a funding agreement with the Ontario Trillium Foundation be given first, second, third reading and enacted.
2017-030 Parker – Erskine
BE IT RESOLVED that By-law 2017-05, being a by-law to enter into a funding agreement with her Majesty the Queen in Right of Canada, as represented by the Minister of Industry, be given first, second, third reading and enacted.
2017-031 Bath-Haring – Alkenbrack
BE IT RESOLVED THAT Brian Parker, Barbara Erskine and Kathy McDonald be appointed to the Economic Development Officer Hiring Committee.
2017-032 Alkenbrack – Erskine
BE IT RESOLVED that the Township will pay for the Clerk Treasurer/CAO to attend the following webinars
Taking the Mysteries out of Meeting Procedures, Part 2
Hidden Secrets of Leadership Development
Oaths Affidavits and Swearing Made Legal
Both AMTCO Bill 68 webinars
2017-033 Alkenbrack – Erskine
BE IT RESOLVED that the money budgeted in 2016 to be spent on the museum roof ($10,000) be transferred from the 2016 budget into general reserves and that any surplus funds from the 2016 audit be put into general reserves.
Mayor Hunt declared a conflict of interest and removed himself from the Chair of the meeting for the matters pertaining to the Planning Board. Councillor Alkenbrack Chaired this portion of the meeting.
2017-034 Alkenbrack – Erskine
BE IT RESOLVED that Council has no suggestions, information or conditions to add to the application for Consent, File B01-17.
2017-035 Alkenbrack – Erskine
BE IT RESOLVED that Council has no suggestions, information or conditions to add to the application for Consent, File B02-17.
2017-036 Parker – Erskine
BE IT RESOLVED THAT the Township of Billings has no comments or concerns regarding Application for consent, File No. B03-17, B04-17 and B05-17.
Mayor Hunt resumed Chairing the meeting.
2017-037 Erskine – Alkenbrack
BE IT RESOLVED that Council instructs the Clerk Treasurer/CAO to send to Ontario Property Services the list of properties that are three years or more in tax arrears and to start the tax sales procedure.
2017-038 Alkenbrack – Erskine
BE IT RESOLVED THAT Brian Parker be approved to attend the AMO Conference August 2017.
2017-039 Alkenbrack – Erskine
BE IT RESOLVED that Council instructs the Clerk Treasurer/CAO to send a letter to Bob Clifford stating that the township had no objection to his proposed dredging work providing that the work does not have a negative impact on the spawning beds in the area, the adjacent neighbours have no objections and the Ministry of Natural Resources and Forestry issues a permit.
2017-040 Alkenbrack – Parker
BE IT RESOLVED that Council authorizes the following accounts for payment:
General Accounts $155,7454.78
And that the Mayor and Treasurer be authorized to sign cheques number 4280 to 4305 as described in the attached register.
2017-041 Alkenbrack – Bath-Haring
BE IT RESOLVED THAT By-Law 2017-06, being a by-law to confirm the proceedings of Council be given first, second and third reading and enacted.
2017-042 Parker -Alkenbrack
BE IT RESOLVED THAT Council adjourn from this regular meeting of Council at 9:15 p.m. until our next regular meeting of February 21, 2017 or Call of the Chair.
Austin Hunt, Mayor Kathy McDonald, Clerk Treasurer/CAO
These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.