November 3, 2015 Minutes

Council of the Corporation of
The Township of Billings
Regular Meeting
November 3, 2015

PRESENT: Mayor Austin Hunt, Councillors Sharon Alkenbrack, Barb Erskine, Tom Imrie and Brian Parker
Staff: Kathy McDonald, Clerk Treasurer and Rick Rusk, Public Works Superintendent.
Media: Tom Sasvari
Members of the General Public

2015-389 Imrie – Parker
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened at 7:30 p.m. with Mayor Austin Hunt presiding.
Carried

2015-390 Parker – Imrie
BE IT RESOLVED THAT the agenda for the November 3, 2015 regular meeting of Council be accepted as amended.
Carried

Removed from the Agenda 5. Delegations was a) Myra Henderson.
Added to the Agenda under 7. Old Business a) was fiscal overview and the other agenda items were renumbered.
Added to the agenda under 12. Closed Session was b) an item dealing with Section239 (3) of the Municipal Act.

Councillor Parker stated that he had a pecuniary interest in agenda item 8. New business, a) Municipal Office front steps.

2015-391 Parker – Imrie
BE IT RESOLVED THAT Council accepts the minutes of the October 19, 2015 regular meeting as presented.
Carried

Councillor Imrie reported on the Museum Board meeting of November 2, 2015 that he did not attend.
Councillor Erskine reported on the Recreation Committee’s participation in the Waterfronts Open House and on the Pumpkin Carving that took place on October 31, 2015 at the Pavilion.
Councillor Erskine reported on the Go Green Committee and the October 21, 2015 display they had for Waste Reduction Week .
Councillor Alkenbrack reported on the Economic Development Committee preparing for Christmas in Kagawong.

2015-392 Imrie – Erskine
BE IT RESOLVED THAT Council agrees to financially support 4elements to a maximum of $3000 per year over the next three years (2016,2017,2018) providing successful applications for funding as outlined in the September 4,2015 letter to Council.
Carried

2015-393 Imrie – Erskine
BE IT RESOLVED THAT Council approves the attached pay grid and instructs the Clerk Treasurer to attach it to the Pay Range By-Law, By-law 2015-34.
Carried

2015-394 Imrie – Parker
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to provide a copy of the Baseline Property Condition Assessment and the Investigation of Mould Growth Report for the Fire Hall to Merv Gilchrist for disclosure to the members of the volunteer fire department.
Carried

2015-395 Imrie – Erskine
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to retain McCann Concrete to repair the concrete stairs and walkway at the Municipal Office, 15 Old Mill Rd, for a cost of $12,600.
Carried

Before discussion regarding the Municipal Office step repair Councillor Parker declared a conflict of interest and did not participate in the discussion and did not vote on the motion.
2015-396 Imrie – Parker
BE IT RESOLVED THAT Council agrees to participate with other municipalities, in the hiring of Municipal Tax Advisory Group to develop a comprehensive background and position paper on the Assessment and Taxation of Power Dams at a cost of $100.
Carried

2015-397 Imrie – Erskine
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to register for the Basic Incident Management System Course in Espanola on November 17 and 18 for a fee of $50 and that the Clerk Treasurer completes the introduction to Incident Management System on line.
Carried

2015-398 Erskine – Parker
BE IT RESOLVED THAT Council approves the 2015-2016 Winter Operations Plan for the Public Works Department.
Carried

2015-399 Erskine – Parker
BE IT RESOLVED THAT the date and time for the next Committee of the Whole meeting be set for November 12, 2015 at 7:30 p.m.
Carried

2015-400 Alkenbrack – Imrie
BE IT RESOLVED THAT Council authorizes the following accounts for payment
General Accounts $100,524.78
Water Capital Project $ 9,325.28
And that the Mayor and Treasurer be authorized to sign cheques number 3409 to 3442 and Water Capital cheque number 98 as described in the attached register.
Carried

2015-401 Imrie – Parker
BE IT RESOLVED THAT In accordance with Section 239(1) of the Municipal Act, 2001 S.O. Chapter 25, this Council proceed to a Closed Session at 8:53 p.m. in order to discuss a matter pertaining to b) Personal matters about an identifiable individual, including municipal or local Board AND In accordance with Section 239 (3) to discuss a matter relating to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act.
Carried

2015-402 Alkenbrack – Erskine
Resolution passed in camera to set the 2015 pay rates for individual employees.

2015-403 Imrie – Parker
Resolution passed in camera to set the 2016 pay rates for individual employees.

2015-404 Imrie – Erskine
BE IT RESOLVED THAT Council adjourns from this in camera meeting at 9:07 p.m. and resume our regular meeting.
Carried

2015-405 Erskine – Parker
BE IT RESOLVED THAT By-Law 2015-41, being a by-law to confirm the proceedings of Council be given first, second and third reading and enacted.
Carried

2015-406 Imrie – Parker
BE IT RESOLVED THAT Council adjourns from this regular meeting at 9:09 p.m. until our next regular meeting of November 16, 2015 or Call of the Chair.
_______________________________  ________________________________
Austin Hunt, Mayor                                            Kathy McDonald, Clerk Treasurer

11/03/15:km

These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.

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