Minutes October 6, 2015

The Corporation of
The Township of Billings
Regular Meeting
October 6, 2015

PRESENT: Mayor Austin Hunt, Councillors Sharon Alkenbrack, Barb Erskine, Tom Imrie and Brian Parker
Staff: Kathy McDonald, Clerk Treasurer and Rick Rusk, Public Works Superintendent
Media: Tom Sasvari, Sharon Jackson
Members of the General Public
2015-350 Imrie – Parker
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened at 7:30 p.m. with Mayor Austin Hunt presiding.
Carried

Amendments to the Agenda were made. Removed from the agenda was New Business item g and I, and added was Item p) Municipal Disaster Relief webinar. Also removed from the agenda under Closed Session was a) Water Capital.

2015-351 Parker – Imrie
BE IT RESOLVED THAT the agenda for the October 6, 2015 regular meeting of Council be accepted as amended.
Carried

2015-352 Imrie – Parker
BE IT RESOLVED that Council accepts the minutes of the September 21, 2015 regular meeting as presented.
Carried

Councillor Erskine reported on the Recreation Committee.
Councillor Erskine reported on the September 23, 2015 Go Green Committee meeting.
Councillor Alkenbrack reported on the Economic Development Committee meeting held September 22, 2015.

2015-353 Imrie –Parker
BE IT RESOLVED THAT Billings Council donates $100 to AMO for Support of the Syrian Refugee Crisis.
Carried

2015-354 Parker – Imrie
BE IT RESOLVED THAT the Municipal Office will be closed on December 24, 2015 and December 28, 2015 and closed at noon on December 31, 2015, that the Landfill will be closed on December 26, 2015 and closed at 6: p.m. on December 24 and December 31, 2015.
Carried

2015-355 Erskine – Parker
BE IT RESOLVED THAT Council accept the Minutes of Settlement for the following properties:
5121 000 007 04500
5121 000 005-08501
Carried

2015-356 Imrie – Parker
BE IT RESOLVED THAT Council directs the Clerk Treasurer to sell the 1994 Ford ½ ton to Joe Moor for $200.00.
Carried

2015-357 Imrie – Parker
BE IT RESOLVED THAT the Township will pay the registration and expenses for Barb Erskine to attend the Sustainable Communities Conference in Ottawa on February 9-11, 2016.
Carried
2015-358 Imrie – Alkenbrack
BE IT RESOLVED THAT the Clerk Treasurer is instructed to tender for the purchase of three free standing (portable) buildings being 8’X12’ each.
Carried

2015-359 Imrie – Erskine
BE IT RESOLVED THAT Council supports the Museum Board’s applications to apply for funding through the Canada 150 Community Infrastructure Program and the Trillium Foundation Capital Grants Program.
Carried

2015-360 Imrie – Parker
WHEREAS, On October 21, 2015, the Township will be hosting an Open House/Public Consultation at the Park Centre
AND WHEREAS, the Billings Township Recreation Committee has offered to provide the coffee and snacks for this event,
NOW THEREFORE BE IT RESOLVED THAT the Township makes a donation of $100 to the Recreation Committee in appreciation for their participation in this event.
Carried

2015-361 Alkenbrack – Erskine
WHEREAS, in accordance with the requirements of the licencing of the water system, as defined in O.Reg 453/07 the Township of Billings is required to submit a financial plan that is for at least six years beginning in 2016.
BE IT RESOLVED THAT the Council of the Township of Billings accepts the 2016-2021 Water System Financial Plan for Municipal Drinking Water Licence No. 255-101.
Carried
2015-362 Parker – Imrie
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to send a letter to the Honourable Kathleen Wynne expressing the Township’s dissatisfaction with the provinces decision to end the Jobs For Youth Program funded by the Ministry of Children and Youth Services.
Carried

2015-363 Erskine – Parker
BE IT RESOLVED THAT the Council appoints Maria McInnes to the Library Board.
Carried

2015-364 Imrie – Parker
BE IT RESOLVED THAT Council directs the Clerk Treasurer to enroll herself in the Disaster Relief Webinar October 20, 2015, 1300 to 1400 hours at a cost of $100 less the FONOM Discount.
Carried

2015-365 Imrie – Parker
BE IT RESOLVED THAT Council highly recommends adding paved shoulders when Hwy 540 is resurfaced between 2016-18. The municipalities on Manitoulin Island including our Municipality have been supportive in all cycling efforts for many years and have seen a tremendous growth in cycle tourism. We would like to see Manitoulin Island recognized as a top cycling destination in Northern Ontario. We need MTO’s help to achieve this objective as our Municipal roads often do not offer connections between communities.
Carried

2015-366 Alkenbrack – Imrie
BE IT RESOLVED THAT Council authorizes the following accounts for payment:
General Accounts $101,125.45
Water Capital Project $227,225.51
and that the Mayor and Treasurer be authorized to sign cheques number 3308, 3309, 3365 to 3388 and Water Capital cheque number 96 as described in the attached register.
Carried

2015-367 Parker – Imrie
BE IT RESOLVED THAT in accordance with Section 239 of the Municipal Act, 2001 S.O. Chapter 25, this Council proceed to a Closed Session at 8:32 p.m. in order to discuss a matter pertaining to b) Personal matters about an identifiable individual, including municipal or local Board and in accordance with Section 239(3) to discuss a matter relating to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act.
Carried

2015-368 Parker – Imrie
BE IT RESOLVED THAT Council adjourns from this Closed Session and resumes our regular meeting at 9:10 p.m.
Carried

2015-369 Imrie Alkenbrack
BE IT RESOLVED THAT Council directs the Clerk Treasurer to purchase sufficient split rails to construct a fence along the Township property line adjacent to the beach property; and further that Council directs the Clerk Treasurer to engage the services of a contractor to construct the fence.
Carried

2015-370 Parker – Imrie
BE IT RESOLVED THAT Council directs the Clerk Treasurer to rent the marina building to Northwind Adventures at 50% of the summer rate for the winter of 2015-16; said rent does not include any maintenance or other support during the winter months.
Carried

2015-371 Imrie – Alkenbrack
BE IT RESOLVED THAT By-Law 2015-38, being a by-law to confirm the proceedings of Council be given first, second and third reading and enacted.
Carried

2015-372 Imrie – Parker
BE IT RESOLVED THAT Council adjourns from this regular meeting of Council at 9:20 p.m. until our next regular meeting of October 19, 2015, or Call of the Chair.
Carried

____________________________          _______________________________
Austin Hunt, Mayor                                             Kathy McDonald, Clerk Treasurer

10/07/15:km

These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.

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