March 1, 2016 Minutes

Council of the Corporation of
The Township of Billings
Regular Meeting
March 1, 2016

Present: Mayor Austin Hunt, Councillors Sharon Alkenbrack, Barbara Erskine, Brian Parker
Staff: Kathy McDonald, Clerk Treasurer/CAO, Rick Rusk, Public Works Superintendent
Delegations: Merv Gilchrist, Fire Chief
Media: Tom Sasvari, Sharon Jackson
Members of the General Public
Regrets: Councillor Tom Imrie

2016-054 Erskine – Alkenbrack
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened with a quorum present at 7:30 p.m. with Mayor Austin Hunt presiding.
Carried

2016-055 Erskine – Alkenbrack
BE IT RESOLVED THAT the agenda for the March 1, 2016 regular meeting of Council be accepted as amended.
Carried

Added to the Agenda under Delegations 5.a) Merv Gilchrist, Fire Chief, Under New Business 8. l) Rural Road Maintenance Seminar, m) Lease and Rental Agreements and under Correspondence c) Manitoulin Municipal Association Meeting and m) Police Services Act.

2016-056 Alkenbrack – Parker
BE IT RESOLVED THAT Council accept the minutes of the February 16, 2016 regular meeting as presented.
Carried

Billings Township Fire Chief made a presentation to Council regarding the activities of the Fire Department from November 2015 to February 2016. The Fire Department currently has 22 members.

Councillor Parker reported on the February 10 Community Policing Advisory Committee meeting.
Councillor Parker and Mayor Hunt reported on the Manitoulin Municipal Association meeting held in February.
Councillor Erskine reported on the Winter Fest Activities that were hosted by the Recreation Committee on February 19th and 20th.
Councillor Erskine reported that the Go Green Committee is currently working on organizing the Green Living Expo.
2016-057 Parker – Erskine
BE IT RESOLVED THAT Council approves the Terms of Reference for the Heritage Committee and instructs the Clerk Treasurer/CAO to prepare a by-law for the next meeting.
Carried

2016-058 Erskine – Alkenbrack
BE IT RESOLVED THAT By-Law 2016-09, being a By-Law for the purpose of amending Zoning By-law 80-11 of the Township of Billings and Allan East in respect to Application No. 8011ZBL-16-001, permits by Special Provision, Section 8, the additional use of a municipal parking lot in the Hamlet Residential (RH) Zone, within lands described as Part Lot 27, and 28, Concession 15, surveyed as Parts 3 and 4, Plan 31R-2284, #26 Main Street/Hwy 540) Township of Billings, Municipality of Billings and Allan East, District of Manitoulin, as registered in the Land Registry Office for the Registry Division of Manitoulin be read a first and second time this 1st day of March, 2016.
Carried
2016-059 Erskine - Alkenbrack
BE IT RESOLVED THAT By-Law 2016-09, being a By-Law for the purpose of amending Zoning By-law 80-11 of the Township of Billings and Allan East in respect to Application No. 8011ZBL-16-001, permits by Special Provision, Section 8, the additional use of a municipal parking lot in the Hamlet Residential (RH) Zone, within lands described as Part Lot 27, and 28, Concession 15, surveyed as Parts 3 and 4, Plan 31R-2284, #26 Main Street/Hwy 540) Township of Billings, Municipality of Billings and Allan East, District of Manitoulin, as registered in the Land Registry Office for the Registry Division of Manitoulin be read a third time and enacted this 1st day of March, 2016.
Carried

2016-060 Alkenbrack – Erskine
BE IT RESOLVED THAT By-Law 2016-10, being a By-Law to enter into a lease agreement with Lori Graham, Mudge Bay Mercantile, be given first, second and third reading and enacted.
Carried

Recorded Vote                                   Yea              Nea
Alkenbrack, Sharon                           X
Erskine, Barbara                                X
Parker, Brian                                                          X
Hunt, Austin                                       X
2016-061 Parker – Erskine
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to transfer $75600 from the general bank account to the Water Capital Bank Account.
Carried

2016-062 Alkenbrack – Parker
BE IT RESOLVED THAT Council approves the 2015 Section 357(d) tax write offs for the following properties:
51 21 000 002 017 00
51 21 000 005 14695
Carried

2016-063 Alkenbrack – Parker
BE IT RESOLVED THAT Council approves Floyd Becks attending the T.J. Mahony Road School May 2 to 4 and approves paying his registration fee and expenses.
Carried

2016-064 Erskine –Alkenbrack
BE IT RESOLVED THAT Council approves Kathy McDonald attending the AMCTO Course the Ramifications of Bill 8 for Municipalities and pay her registration and expenses.
Carried

2016-065 Erskine – Alkenbrack
BE IT RESOLVED THAT Council agrees to pay the registration fee for the Clerk Treasurer to register for the Webinar series “Taking the Mysteries out of Council Meeting Procedures” offered by Fred Dean at a cost of $299 plus hst.
Carried

2016-066 Alkenbrack – Parker
BE IT RESOLVED THAT By-Law 2016-11, being a by-law to enter into a Dog Pound Agreement with Central Manitoulin be given first, second, third reading and enacted.
Carried

2016-067 Erskine – Alkenbrack
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to conduct the student interviews and proceed with hiring the summer students.
Carried
2016-068 Parker – Alkenbrack
BE IT RESOLVED THAT Council approves the 2015 Accessibility Plan.
Carried

2016-069 Alkenbrack – Erskine
BE IT RESOLVED THAT Council approves Chris Cyr and Rick Rusk attending the Rural Road Maintenance Seminar April 19, and 20 and approves paying their registration fees and expenses.
Carried

2016-070 Erskine – Parker
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to advertise the Boardwalk shops for rent.
Carried

2016-071 Parker – Alkenbrack
BE IT RESOLVED THAT Council supports the Centennial Manor Board Resolution 18/16, to investigate the proposal to establish a not for profit multi-unit seniors assisted living facility to see if it is compatible with and benefits the Manor including compliance with the strategic plan.
Carried

2016-072 Alkenbrack – Erskine
BE IT RESOLVED THAT Council authorizes the following accounts for payment:
General Account $41,123.39
Water Capital Account $18,885.91
And that the Mayor and Treasurer be authorized to sign cheques number 3639 to 3666 and 109 and 110 as described in the attached register.
Carried

2016-073 Parker – Erskine
BE IT RESOLVED THAT in accordance with Section 239 (1)(b) of the Municipal Act, 2001 S.O. Chapter 25, this Council proceed to a Closed Session at 8:55 p.m. in order to discuss a matter pertaining to personal matters about an identifiable individual, including municipal or local board.
Carried
2016-074 Erskine – Parker
Resolution passed in camera providing instructions to the Clerk Treasurer

2016-075 Erskine – Parker
BE IT RESOLVED THAT Council adjourn from this in Camera Session at 9:25 p.m. and resume our regular meeting.
Carried

2016-076 Parker – Alkenbrack
BE IT RESOLVED THAT By-Law 2016-12, being a by-law to confirm the proceedings of Council be given first, second and third reading and enacted.
Carried

2016-077 Alkenbrack – Erskine
BE IT RESOLVED THAT Council adjourn from this regular meeting at 9:27 p.m. until our next regular meeting of March 21, 2016, or Call of the Chair.
Carried
______________________________            _____________________________
Austin Hunt, Mayor                                                    Kathy McDonald, Clerk Treasurer/CAO

03/02/16:km

These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.

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