June 7, 2016 Minutes

Council of the Corporation of
The Township of Billings
Regular Council Meeting
June 7, 2016

PRESENT: Mayor Austin Hunt, Councillors Sharon Alkenbrack, Barb Erskine and Brian Parker
Staff: Kathy McDonald, Clerk Treasurer/CAO and Rick Rusk, Public Works Superintendent
Media: Tom Sasvari, Sharon Jackson
Delegations: Corey Houle, Freelandt Caldwell Reilly LLP
Regrets: Councillor Tom Imrie

2016-150 Alkenbrack – Parker
BE IT RESOLVED THAT this regular meeting of Council be opened with a quorum present at 7:30 p.m. with Mayor Hunt presiding.
Carried

2016-151 Parker – Alkenbrack
BE IT RESOLVED THAT the agenda for the June 7, 2016 regular meeting of Council be accepted as presented.
Carried

Mayor Hunt declared a pecuniary interest in 8. New Business f) Rural Mail relocation.

2016-152 Parker – Alkenbrack
BE IT RESOLVED THAT Council accepts the minutes of the May 16, 2016 regular meeting as presented.
Carried

2016-153 Parker – Erskine
BE IT RESOLVED THAT Billings Council accepts the Auditors report as presented on June 7, 2016 for the 2015 Audited Financial Statement.
Carried

Councillor Erskine reported on the Recreation Committee meeting of June 1, the Go Green Committee Strategic Planning meeting of June 5, the May 10 Webinar regarding Strategic Framework for Tourism in Ontario and the LAS Town Hall Information Session held May 19.
Councillor Alkenbrack reported on the Economic Development Committee of May 12 and the May 17 Park Centre Advisory Committee meeting.

2016-154 Alkenbrack – Parker
BE IT RESOLVED THAT the Council of the Corporation of the Township of Billings supports Bill 158, Saving the Girl Next Door Act, 2016, support MPP Laurie Scott’s motion for a multi-jurisdictional and coordinated task force of law enforcement agencies, Crown prosecutors, judges, victims’ services and front line agencies; and
That a copy of this resolution be forwarded to Michael Mantha, Community Policing Advisory Committee and the Manitoulin Municipal Association.
Carried

2016-155 Alkenbrack – Parker
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to purchase three computers, software and server from The Managed Municipality in the amount of $7645 +hst.
Carried

2016-156 Parker – Alkenbrack
BE IT RESOLVED THAT By-law 2016-24, being a By-Law to set the tax rates for 2016 be given first, second, third reading and enacted.
Carried

2016-157 Erskine – Alkenbrack
BE IT RESOLVED THAT Council instruct the Clerk Treasurer to pay the Library Board and Museum Board the 2016 funding support as approved in the 2016 Budget.
Carried

2016-158 Erskine – Alkenbrack
BE IT RESOLVED THAT Council accepts the Minutes of Settlement and applications made under Sections 357 and 358 for the following properties:
5121 000 005 01201 (2015, 2016)
5121 000 001 12300 (2016)
5121 000 006 11601 (2015,2016)
5121 000 005 12202 (2015)
Carried

Mayor Hunt stepped down as Chair and left the office during the discussion and vote regarding the Rural mail relocation.
Deputy Mayor Sharon Alkenbrack Chaired the meeting during Mayor Hunt’s absence.

2016-159 Erskine – Parker
WHEREAS Billings Township has been advised that the RSMC route in Kagawong is being moved to Gore Bay to eventually be merged with an existing route;
AND WHEREAS as of July 31, 2016 the Kagawong Post Office will receive and dispatch its mail via RR 1 Kagawong;
BE IT RESOLVED THAT Council opposes any change to the current Kagawong mail system and strongly opposes any move to amalgamate services with any other community. Council recommends that letters regarding this matter be addressed to the appropriate government representatives and agencies.
Carried

Deputy Mayor Sharon Alkenbrack stepped down as Chair of the meeting and Mayor Hunt then resumed presiding over the meeting.

2016-160 Alkenbrack – Erskine
BE IT RESOLVED THAT Council authorizes the following accounts for payment:
General Accounts $105,053.35
And that the Mayor and Treasurer be authorized to sign cheques number 3797 to 3834 as described in the attached register.
Carried

2016-161 Erskine – Alkenbrack
BE IT RESOLVED THAT in accordance with Section 239 (1) of the Municipal Act, 2001 S.O. Chapter 25, this Council proceed to a Closed Session at 8:55 p.m. in order to discuss a matter pertaining to personal matters about an identifiable individual.
Carried

2016-162 Erskine – Alkenbrack
Resolution passed in camera giving the Clerk Treasurer/CAO instructions regarding an identifiable individual.

2016-163 Erskine – Alkenbrack
Resolution passed in camera accepting minutes of previous in camera meeting.

2016-164 Erskine – Alkenbrack
BE IT RESOLVED THAT Council adjourns from this in camera meeting at 9:55 p.m. and resumes our regular meeting.
Carried

2016-165 Alkenbrack –Erskine
BE IT RESOLVED THAT By-Law 2016-25, being a by-law to confirm the proceedings of Council be given first, second, third reading and enacted.
Carried

2016-166 Erskine – Parker
BE IT RESOLVED THAT Council adjourns from this regular meeting of Council at 9:57 p.m. until our next regular meeting of June 20, 2016, or Call of the Chair
Carried

____________________________                 ____________________________
Austin Hunt, Mayor                                                    Kathy McDonald, Clerk Treasurer/CAO

06/08/16:km

These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.

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