July 12, 2016 Committee Minutes

The Corporation of the Township of Billings

Committee of the Whole Meeting

July 13, 2016

 

PRESENT:  Mayor Austin Hunt, Councillors Sharon Alkenbrack, Barbara Erskine, Tom Imrie and Brian Parker

Staff:  Kathy McDonald, Clerk Treasurer/CAO, Rick Rusk, Public Works Superintendent

Media:   Tom Sasvari, Sharon Jackson

 

Imrie – Alkenbrack

BE IT RESOLVED THAT this Committee of the Whole meeting be opened with a quorum present at 7:30 p.m. with Mayor Austin Hunt presiding.

Carried

 

Alkenbrack – Imrie

BE IT RESOLVED THAT the agenda for the July 12, 2016 Committee of the Whole Meeting be accepted as presented.

Carried

 

Discussion regarding signage.

The Clerk Treasurer/CAO gave Council an update on the Main Street Parking lot.  Estimated time of completion is now the end of September 2016.

Discussion regarding the Township’s progress on the goals identified in the Sustainability Plan.  The Public Works Superintendent is to determine the cost of installing a coin operated water meter at the fire hall.

Discussion regarding the spending guidelines for the draft procurement policy.

Discussion regarding hiring a consultant to complete a structural, architectural and electrical review of all municipal buildings. The Clerk Treasurer/CAO is to determine who will complete the Request for Proposal.

Discussion regarding the gym lease with the Recreation Committee. The Clerk Treasurer/CAO is to prepare a by-law to cancel the lease agreement.

2016 is the 40th anniversary of the Fire Department. Discussion regarding a plaque for the fire hall.  Also discussed was Long Service medals.

An organizational review was discussed.  The Clerk Treasurer is to prepare a request for proposals.

Council reviewed the requests for donations that have been received. The Clerk Treasurer is to prepare a resolution regarding donations for the next Council meeting.

 

Imrie – Alkenbrack

BE IT RESOLVED THAT in accordance with Section 239 91) (a) of the Municipal Act, 2001 S.O. Chapter 25, this Council proceed to a Closed Session at 9:28 p.m. in order to discuss a matter pertaining to Security of the property of the municipality or Local Board.

Carried

 

Imrie – Alkenbrack

BE IT RESOLVED THAT Council adjourns from this in camera session at 9:40 p.m. and resumes our regular meeting

Carried

 

During the in camera session the Clerk Treasurer provided Council with information regarding a municipal property.

 

Imrie – Alkenbrack

BE IT RESOLVED THAT Council adjourns from this Committee of the Whole meeting at 9:42 p.m.

Carried

 

 

 

_________________________                    _____________________________

Austin Hunt, Mayor                                                    Kathy McDonald, Clerk Treasurer/CAO

 

07/13/16:km

 

These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.

 

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