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February 17, 2015 Minutes

Council of the Corporation of
The Township of Billings
Regular Meeting
February 17, 2015

PRESENT: Mayor Austin Hunt, Councillor Sharon Alkenbrack, Barb Erskine, Tom Imrie, Brian Parker
Staff: Kathy McDonald, Clerk Treasurer and Rick Rusk, Public Works Superintendent
Delegations: Maureen Strickland, Billings Waterfronts Project and Chris Blodgett, North Channel Cruise Line
Members of the General Public
2015-31 Imrie – Parker
BE IT RESOLVED THAT this regular meeting of Council of the Corporation of the Township of Billings be opened with a quorum present at 7:30 p.m. with Mayor Austin Hunt presiding in the Chair.
Carried

2015-32 Parker – Imrie
BE IT RESOLVED THAT the minutes of the February 3, 2015 regular meeting of Council be accepted as presented.
Carried

2015-33 Imrie – Parker
BE IT RESOLVED THAT Council approves Maureen Strickland to write an RFP for the Waterfront Improvement and to draft an RFP for one proponed to do the work required.
Carried

2015-34 Imrie – Parker
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to proceed with tendering for the new Snowplow truck as agreed to.
Carried

2015-35 Imrie – Parker
BE IT RESOLVED THAT Doug Alkenbrack be added to the Fire Department roster as a fire dispatcher.
Carried

2015-36 Alkenbrack – Erskine
BE IT RESOLVED that Council sets the 2015 Marina Rates as follows:

A.H. Hunt Marina
Seasonal Services Slip $31.00 per foot
Seasonal No Service $26.00 per foot
Transient Over night $ 1.60 per foot
Weekly Rate NO service $ 4.00 per foot
Weekly Rate Serviced $ 7.00 per foot
Small Craft Harbour
Seasonal Large Slip $325.00 (up to 24’)
Seasonal Small Slip $295.00 (up to 18’)
Double Slip $500.00
Weekly Rate No service $ 4.00 per foot

Launch
In/Out $ 5.00
Season $50.00

Pump Outs $10.00

All plus HST except Daily Launch Rate
Carried

2015-37 Parker – Imrie
BE IT RESOLVED THAT Council instructs the Clerk Treasurer to advertise for nine summer student positions as follows: 1 Library Student, 1 museum student, 2 Public Works/Landfill Students, 1 swim instructor, 1 assistant to the swim instructor and 3 marina students.
Carried

2015-38 Imrie – Alkenbrack
BE IT RESOLVED THAT Council will donate $2600 to the Economic Development Committee to purchase one 12’ X 8’ cedar structure (portable) to be used by venders and rented through EDC.
Carried

2015-39 Imrie – Alkenbrack
BE IT RESOLVED THAT Council directs the Clerk Treasurer to tender for 2 double walled 500 gallon (2200l) fuel tanks with electric pumps to be installed at the Public Works Yard.
Carried

2015-40 Imrie – Parker
BE IT RESOLVED THAT By-Law 2015-05, being a By-Law appointing Local Authority Servcies as the Investigator Pursuant to Sections 8,9,10 and 239.1 of the Municipal Act, 2001, as amended, be given first and second reading.
Carried

2015-41 Imrie – Parker
BE IT RESOLVED THAT By-law 2015-05, being a By-Law appointing Local Authority Services as the Investigator Pursuant to Sections 8, 9, 10, and 239.1 of the Municipal Act, 2001, as amended, be given third reading and enacted.
Carried

2015-42 Imrie – Parker
BE IT RESOLVED THAT By-Law 2015-06, being a By-Law to set tax ratios for 2015 taxation year be given first, second and third reading and enacted.
Carried

2015-43 Alkenbrack –Erskine
BE IT RESOLVED THAT By-Law 2015-07 being a By-Law to provide for Interim tax levy be given first, second and third reading and enacted.
Carried

2015-44 Imrie – Parker
BE IT RESOLVED THAT By-Law 2015-08, being a By-Law to adopt optional tools for the purposes of administering limits for Commercial, Industrial and Multi-Residential Property Classes for the year 2015 be given first, second and third reading and enacted.
Carried

2015-45 Alkenbrack – Erskine
BE IT RESOLVED THAT By-Law 2015-09, being a By-Law to provide for the borrowing for Current Expenditures not to exceed $600,000 be given first, second and third reading and enacted.
Carried

2015-46 Imrie – Parker
WHEREAS, their are training requirements set out by the Office of the Fire Marshal and Emergency Management (OFMEM) for all municipalities responsible for all emergency management programs in the Province of Ontario,
NOW THERFORE BE IT RESOLVED that the Township of Billings will pay the registration and expenses for Tom Imrie and Kathy McDonald to complete the required courses for emergency management program coordinators.
Carried

2015-47 Parker – Imrie
BE IT RESOVLED THAT the Township of Billings will pay the registration for the Clerk Treasurer to attend the two part webinar series Asset Management Strategy: Adjusting Your Forecast – Part 1 and 2, for the cost of $189. Plus HST.
Carried

2015-48 Imrie – Parker
BE IT RESOLVED THAT Council purchase an advertisement for $4475 in the Legion Magazine in Honour of our Veterans and troops having the Township Crest and the phrase “In Honour of Your Service”.
Carried

2015-49 Parker – Imrie
BE IT RESOLVED that agrees to allow the Student Film Location Request from a student at Fanshawe College’s Advanced Filmmaking program provided that they do not stop the general public from entering onto Township property and that they are aware that the Township assumes no liability in any event.
Carried

2015-50 Alkenbrack – Erskine
BE IT RESOLVED THAT Council authorizes the following accounts for payment:

General Accounts $38,944.94
Water Capital $15,548.86

and that the Mayor and Treasurer be authorized to sign cheques number 2869 to 2900 and Cheque 83 as described in the attached register.
Carried

2015-51 Imrie – Erskine
BE IT RESOLVED THAT In accordance with Section 239 of the Municipal Act, 2001 S.O. Chapter 25, this Council proceed to a Closed Session at 9:26 p.m. in order to discuss a matter pertaining to:
a) Security of the property of the municipality or Local Board to give the Clerk Treasurer instructions regarding negotiations of a lease agreement.
Carried

2015-52 Imrie – Alkenbrack
BE IT RESOLVED THAT Council adjourns from this in camera meeting at 9:35 p.m. and resumes our regular meeting.
Carried

During the In Camera Session Council provided the Clerk Treasurer with instructions regard the marina building.

2015-53 Parker – Imrie
BE IT RESOLVED THAT By-Law 2015-10, being a By-Law to confirm the proceedings of Council be given first, second and third reading and enacted.
Carried

3015-54 Imrie – Parker
BE IT RESOLVED THAT Council adjourns from this regular meeting of Council at 9:36 p.m. until our next regular meeting of March 3, 2015, or Call of the Chair.
Carried
_______________________________________ _______________________________________
Austin Hunt, Mayor Kathy McDonald, Clerk Treasurer

02/18/15:km

These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.