December 1, 2015 Meeting Minutes

COUNCIL OF THE CORPORATION OF
THE TOWNSHIP OF BILLINGS
Regular Meeting
December 1, 2015

PRESENT: Mayor Austin Hunt, Councillors Sharon Alkenbrack, Barb Erskine, Tom Imrie and Brian Parker
Staff: Kathy McDonald, Clerk Treasurer and Rick Rusk, Public Works Superintendent
Media: Sharon Jackson
Members of the general public
2015-425 Imrie – Erskine
BE IT RESOLVED THAT this regular meeting of the Council of the Corporation of the Township of Billings be opened with a quorum present, at 7:30 p.m. with Mayor Austin Hunt presiding.
Carried

2015-426 Imrie – Parker
BE IT RESOLVED THAT Council approves the agenda as amended.
Carried
Added to the agenda under 8. New Business was e)Mayor to attend Conferences and f) Letter to Council.

2015-427 Parker – Imrie
BE IT RESOLVED THAT Council accepts the minutes of the November 16, 2015 regular meeting as presented.
Carried

2015-428 Erskine – Imrie
BE IT RESOLVED THAT Council accepts the minutes of the November 23, 2015 water committee meeting as presented.
Carried

Councillor Imrie reported on the November 30, 2015 meeting of the Museum Board and on the two Centennial Manor Board meetings that he attended.
Councillor Erskine Reported on the Recreation Committee and the Go Green Committee meeting of November 25, 2015.
Councillor Alkenbrack reported on Christmas in Kagawong and EDC events.
Mayor Hunt reported on the FONOM meeting that he attended last week.
2015-429 Imrie - Alkenbrack
BE IT RESOLVED THAT Council adopts the Waterfront Improvement Plan and initiates the grant application process.
Carried
2015-430 Erskine – Imrie
BE IT RESOLVED THAT the Committee of the Whole dates for 2016 are as follows:
January 12, 2016
March 8, 2016
May 10
July 12
September 13
November 15
Carried

2015-431 Imrie – Alkenbrack
BE IT RESOLVED THAT Council accept the lowest, and only tender, for three sheds, in the amount of $9585 plus hst. from Manitoulin Cedar Products.
Carried

2015-432 Imrie – Parker
BE IT RESOLVED THAT any surplus funds found during the 2015 audit be put into general reserves.
Carried

2015-433 Parker – Imrie
BE IT RESOLVED THAT Council confirms the attached list as the 2016 Council meeting dates.
Carried

2015-434 Erskine – Imrie
BE IT RESOLVED THAT the Christmas Bonus for all permanent staff be $100.
Carried

2015-435 Parker – Imrie
BE IT RESOLVED THAT Council and staff have reviewed the Notice of Application for Consent file NoB49-15 from the Manitoulin Planning Board and have the following comments:
After reviewing the application it was determined that a Bed and Breakfast exists on the property which does not conform to the Rural Zoning Use. The applicant will need to apply for a zoning amendment for the proposed retained portion of property. The application document does not contain any information regarding an agriculture operation being on the property but a portion of the property is assessed and taxed as farmland, indicating agricultural use. This should be amended on the application. Public Works has reviewed the application and confirms that there are locations on the property being severed that would allow for the installation of a driveway.
Carried

2015-436 Imrie – Erskine
BE IT RESOLVED THAT the township will pay the registration fees and expenses of the Mayor to attend the OGRA/ROMA (Ontario Good Roads/Rural Ontario Municipal Association) Conference on February 21-24 in Toronto, FONOM( Federation of Northern Ontario Municipalities) Conference in Timmins May 11 to 13 and AMO (Association of Municipalities of Ontario) Conference in Windsor or August 14-17.
Carried

2015-437 Alkenbrack – Erskine
BE IT RESOLVED THAT Council approve the leave of absence for Tom Imrie effective December 8, 2015 to March 2016.
Carried

2015-438 Erskine – Imrie
BE IT RESOLVED THAT Council instruct the Clerk Treasurer to send a letter to the Honourable Kathleen Wynne, Premier advising that the township supports the collaboration of the Association of Municipalities of Ontario and the Union of Quebec Municipalities to enhance support municipal climate action in our provinces as long as adequate funding and tools are provided as outlined in the letter to be sent.
Carried

2015-439 Alkenbrack – Imrie
BE IT RESOLVED THAT Council authorizes the following accounts for payment:

General Accounts $235,244.18
Water Capital Account $154,966.70

and that the Mayor and Treasurer be authorized to sign cheques number 3468 to 3512 and 99 to 101 as described in the attached register.
Carried

2015-440 Erskine – Imrie
BE IT RESOLVED THAT By-Law 2015-45, being a by-law to confirm the proceedings of Council be given first, second and third reading and enacted.
Carried

2015-441 Imrie – Erskine
BE IT RESOLVED THAT Council adjourns from this regular meeting of Council at 8:12 p.m. until our next regular meeting of Council on December 21, 2015, or Call of the Chair.
Carried

____________________________            _______________________________
Austin Hunt, Mayor                                               Kathy McDonald, Clerk Treasurer/CAO

12/02/15:km

These minutes have been prepared but are not considered official until approved by Council at a subsequent meeting.

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